mock minutes of meeting

APPLE SERVICES SDN. BHD. Minutes Of The Second Department Meeting Of Apple Services Marketing Sdn. Bhd. Held On Wedneday, 23 November 2011-11-23 At 9.00 a.m. In The Meeting Room 1, Apple Services Sdn. Bhd. Headquarters, Sungai Besi, Selangor Darul Ekhsan.
Present : Mrs Siti Noratika binti Othman - Chairperson CEO Apple Services Sdn.Bhd. Ms. Nur Husyani binti Mohd Hussein – Excutive of Advertisement Department Ms. Ernifarha binti Ab Rahim – Executive of Finance Department (treasurer) Ms. Anis Syazwani binti Abdul Halim – Secretary of Marketing Deparment Mrs.Murnie Shakilla binti Shidan – Executive of Creativity Deparment Absent : -
1.Chairperson’s Address The chairperson called the meeting to order at 9.10 a.m. and welcomed all members.	Action
2. Apologies For Absent. There were no apologies for absent. All members attended the meeting.
3. Minutes of previous meeting. There is no minutes of previous meeting because this is our first meeting.	Ms. Anis Syazwani binti Abd Halim
4. Matters arising out of the Last Minutes Ms. Nur Husyani binti Mohd Hussein asked Mrs.Murnie Shakilla binti Shidan if the location of the office is decided or not. Mrs.Murnie Shakilla binti Shidan then inform the members that the location of the office is in Jakarta. Then ms. Ernifarha binti abdul Rahim informed that the budget for the new branch office is estimated around RM1.5 millions.
5.Correspondence The  secretary informed the committee that she had received a letter of suggestion from Surabaya Agencies to open a new branch that can only fully perform by its own. The members agreed to accept the suggestion. It was agreed that Ms. Nur Husyani bt Mohd Hussin would respond to the suggestion from the Surabaya Agencies  and be in charge of organising the trip to Jakarta to observe the location.	Ms. Nur  Husyani binti mohd Hussein
6. Reports The treasurer presented the latest report on the company’s financial standing. Raw material
7. Special Business The chairperson informed the members that as the company would be holding a new branch in Jakarta as before because our present company there is  just represented through an agency for many years. There were three important items should be discussed in the meeting. The first item under Special Business was the resident or expatriate. Ms Anis Syazwani bt Abdul Halim proposed, seconded by Ms. ErniFarha bt Ab. Rahim that the residents there consists of local and not many of foreigners. So it is the location to build up a company so that the local people can work as a team with the foreigner in the company. As the market in Indonesia is growing, it is the most suitable time to start up company and possibly can increase the job vacancies for the local people as well as the expatriate. Next, the staffing needs will consists of both Malaysian and Indonesian people. As we were build up a company there, so that there are some positions in the company would be filled by the Indonesians.
8. Any Other Business Ms. Nur Husyani bt Mohd Hussin informed that around December 2011 we would send a representative to discuss with the agencies about this project. Then the members agreed to precede the project to next phase. Mrs. Murnie Shakilla bt Shidan mentioned that February 2012 is the right time to start the construction of the company. Later the chairperson suggested that all members think about the proper name of the new company. It will be discuss on the meeting. Ms. Nur Husyani bt Mohd Hussin and Ms Anis Syazwani bt Abdul Halim agreed to find the details about the information of timing to start the project.
9. Date, Time and Venue of the Next Meeting Due to many activities that would be held, the secretary would send out the notice closer to the date the meeting.	Ms. Anis Syazwani bt Abdul Halim
10. Close The Chairperson thanked all members for their participation during the meeting and adjourned the meeting at 9.45 a.m.
....................................................                                         25 November 2011 Signed by Mrs. Siti Noratika binti Othman Chairperson ................................................. Recorded by Ms Anis Syazwani bt Abdul Halim Secretary